Article

Managed Accounting

QuickBooks, Zoho

Features Comparison between Zoho Books and QuickBooks

Posted on March 24, 2024

By Mike Dranginis

May 17, 2024

Zoho Books vs QuickBooks: Quick Overview

QuickBooks vs Zoho Books stands as prominent accounting software choices, useful to a diverse range of users, including small businesses, freelancers, nonprofits, and startups. Zoho Books, known for its affordability and user-friendly bookkeeping functionalities, appeals to small and medium-sized enterprises seeking customizable, feature-rich solutions. Conversely, QuickBooks garners attention for its adaptability tailored for both small and large businesses.

Selecting the appropriate accounting software is paramount for businesses, irrespective of their scale or industry. Efficient financial management through software solutions like Zoho Books and QuickBooks streamlines processes, aids in tax compliance, and facilitates comprehensive business performance analysis. Therefore, the decision between these two platforms can significantly impact the financial efficiency and operational effectiveness of a business.

This article aims to offer a comprehensive comparison between Zoho Books and QuickBooks, elucidating their respective features and functionalities for various business requirements. Understanding the disparities between QuickBooks and Zoho Books is vital in determining the optimal accounting solution for your specific needs.

What is Zoho Books and QuickBooks?

What is Zoho Books?

Zoho Books stands as a comprehensive accounting solution offering a myriad of functionalities beyond traditional bookkeeping. Tailored by Zoho Corporation, an esteemed provider of business and productivity applications, Zoho Books streamlines financial management for businesses of all sizes. With its user-friendly interface, robust automation features, and responsive support, Zoho Books emerges as a preferred choice among businesses seeking an intuitive online accounting experience.

Zoho Books facilitates end-to-end accounting operations, empowering businesses to automate workflows, track cash flow, track inventory, reconcile bank accounts, and gauge business health seamlessly. Zoho Books offers a free plan option, allowing small businesses to effectively manage their operations without the need for a paid subscription. The platform’s versatility extends to various business needs, from managing accounts payable and receivable to payroll management and transaction monitoring.

What is QuickBooks?

QuickBooks has evolved into a cloud-based powerhouse, assisting millions of businesses worldwide. Its cloud-based architecture obviates the need for specialized hardware installations, offering seamless accessibility to businesses across industries. With QuickBooks, companies can efficiently manage finances, track expenses, and streamline operations beyond traditional accounting tasks. The platform’s intuitive interface and robust automation capabilities enable users to connect multiple bank accounts, automate transaction categorization, and send payment reminders effortlessly.

While Zoho Books excels in affordability, automation, and GST billing support, QuickBooks boasts a rich feature set, user-friendly interface, and global accessibility. Understanding the nuances of these platforms is essential for businesses seeking to optimize their financial management processes and choose the solution best suited to their unique requirements.

Features Overview: Zoho Books vs. Quickbooks

Zoho Books Key Features:

Zoho Books emerges as a robust QuickBooks alternative, offering a plethora of features tailored to enhance the accounting experience for businesses. Key highlights include:

  • Customer Portal: Collaborate seamlessly with customers, enabling them to manage quotes, view project statuses, make payments, and rate services from a secure location.
  • Automation: Automate tasks and document processing by extracting and sorting data effortlessly, eliminating manual data entry and filing.
  • Transaction Controls: Ensure accuracy and compliance by verifying and approving invoices, bills, sales orders, and purchase orders before processing.
  • Reliable Support: Access quality support through email, chat, or phone promptly, without hidden charges or sudden pricing updates.
  • Integrated Business Platform: Seamlessly integrate with over 40 business apps from Zoho, streamlining various business operations on a unified platform.
  • Data Export: Maintain ownership of your data with hassle-free export options, ensuring access even after transitioning away from the platform.
  • Free Packages: Zoho Books offers free packages, providing essential accounting functionalities at no cost.
QuickBooks Key Features:

QuickBooks, a stalwart in accounting software, offers a comprehensive array of features designed to meet diverse business needs. Notable features include:

  • Expense Tracking: Streamline expense management and tracking, ensuring comprehensive financial visibility.
  • Employee Management: Manage employee information, payroll, and benefits efficiently within the platform.
  • Bank Connectivity: Connect multiple bank accounts seamlessly, automating transaction downloads and categorization.
  • Payroll Add-On: Integrate payroll functionalities to manage employee wages, taxes, and benefits seamlessly.
  • App Accessibility: Enjoy easy access to the platform via desktop and mobile applications, enhancing user convenience.
Comparative Analysis

In comparing QuickBooks vs Zoho Books, Zoho Books not only offers cost-effective pricing but also provides a broader range of features, including sales/purchase approval, vendor credits, client portal, project management, budgeting, and purchase orders. Additionally, Zoho Books excels in features such as sales orders, stock tracking, recurring expenses, custom roles, and data backup, which QuickBooks Essentials lacks.

Moreover, advanced subscriptions like Zoho Books Elite and QuickBooks Advanced reveal further disparities. Zoho Books Elite not only offers competitive pricing but also provides advanced features such as vendor portal, custom functions, warehouse management, serial number tracking, batch tracking, print shipping labels, and shipment tracking, which QuickBooks Advanced lacks.

Overall, while QuickBooks excels in certain areas such as payroll integration and app accessibility, Zoho Books offers a compelling alternative with a robust feature set, cost-effective pricing, and seamless integration with other Zoho applications, making it a formidable competitor in the accounting software landscape.

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QuickBooks vs Zoho Books  – User Interface and Navigation

Zoho Books and QuickBooks boast user-friendly interfaces designed to facilitate efficient navigation and accessibility of features. Both platforms offer customizable dashboards providing essential insights such as cash flow, profit loss, and expenses. While Zoho Books simplifies the setup process compared to QuickBooks Online, both platforms offer intuitive interfaces suitable for users at all levels of expertise.

Both Zoho Books and QuickBooks prioritize ease of navigation, enabling users to access various modules effortlessly. With a left menu structure, users can seamlessly navigate between different functionalities within the software. Despite similarities in interface design, QuickBooks stands out for its intuitive dashboard layout, enhancing data interpretation and usability.

A screenshot of the quickbooks dashboard displaying a

A screenshot of the quickbooks dashboard displaying a “no task today” message under the tasks section.

While Zoho Books and QuickBooks offer similar user interfaces and navigation experiences, QuickBooks’ dashboard layout may offer enhanced usability and data interpretation for users. However, both platforms prioritize ease of use and offer detailed customizations to meet diverse user needs.

QuickBooks vs Zoho Books – Financial Management Features

Both Zoho Books and QuickBooks offer comprehensive financial management features.  In terms of invoicing, with Zoho Books providing customizable templates and support for recurring invoices, while QuickBooks offers somewhat similar invoice creation and direct payment links.

Dashboard of quickbooks accounting software displaying a to-do task with the note

Dashboard of quickbooks accounting software displaying a to-do task with the note “no task to take on yet!.

Both platforms excel in expense tracking, importing bank transactions, and reconciling accounts, ensuring accuracy in financial management processes. While Zoho Books requires manual entry of service fees before reconciliation, QuickBooks does not face such limitations.

Organizations can utilize Zoho Books Accountant module to enhance their financial capabilities. Both platforms provide integration with bank accounts and credit cards, streamlining transaction processes and enhancing efficiency. Zoho Books and QuickBooks offer efficient payment processing options, enabling businesses to manage payments seamlessly.

Screenshot of a financial dashboard interface showing total receivables, invoices, payables, and a cash flow chart.

Screenshot of a financial dashboard interface showing total receivables, invoices, payables, and a cash flow chart.

QuickBooks leads in payroll management features, offering functionalities for calculating earnings, deductions, and taxes, while Zoho Books supports integrations like Zoho Payroll and SurePayroll for payroll management solutions.

However, Zoho Books also offers Zoho Invoice for finance but when exploring the intricacies of Zoho Books vs Zoho Invoice, Zoho Books offers a comprehensive suite of financial management tools beyond invoicing, including inventory management and reporting functionalities.

QuickBooks vs Zoho Books – Accounting

In terms of accounting features, both Zoho Books and QuickBooks Online offer robust solutions for managing accounts receivable and accounts payable.

For accounts receivable, Zoho Books provides extensive customization options with up to 18 templates compared to QuickBooks’ six templates. Additionally, Zoho Books offers a sales order feature, enhancing order tracking capabilities compared to QuickBooks’ workaround with estimates. However, both platforms offer powerful invoicing features, making them commendable choices for A/R management.

Dashboard of an accounting software showing a task reminder with no tasks yet to do.

Dashboard of an accounting software showing a task reminder with no tasks yet to do.

Zoho Books Accountant module offers comprehensive tools and functionalities specifically designed to empower accountants with efficient financial management capabilities within the Zoho Books ecosystem.

In Intuit QuickBooks, you can hire accountants or invite your own accountants to join through QuickBooks Accountant “My Accountant” page.

Regarding accounts payable, QuickBooks edges slightly ahead with more user-friendly features. For instance, QuickBooks allows for the application of vendor credits directly when paying a bill, whereas Zoho Books requires separate entry for vendor credits. Despite this difference, both platforms offer robust solutions for managing accounts payable efficiently.

Screenshot of an accounting software dashboard displaying graphs for total receivables, total payables, and cash flow for the current fiscal year.

Screenshot of an accounting software dashboard displaying graphs for total receivables, total payables, and cash flow for the current fiscal year.

A screenshot of an accounting software dashboard displaying various financial tasks and summaries, including upcoming payments and recent expenses.

A screenshot of an accounting software dashboard displaying various financial tasks and summaries, including upcoming payments and recent expenses.

Comparing Zoho accounting vs QuickBooks reveals distinct approaches; Zoho accounting prioritizes user-friendly interfaces and holistic financial management tools, whereas QuickBooks emphasizes a vast array of specialized accounting features tailored for diverse business verticals.

QuickBooks vs Zoho Books – Inventory Management

Assessing QuickBooks vs Zoho Books, both offer robust inventory management features tailored for product-based businesses. In terms of inventory tracking, both platforms allow users to create inventory items, track the cost of goods available, view available inventory, track total units and costs, adjust inventory cost and quantity, view inventory on purchase orders, and record returned inventory back into stock.

A screenshot of an accounting software dashboard displaying total receivables, total payables, and a cash flow chart for the current fiscal year.

A screenshot of an accounting software dashboard displaying total receivables, total payables, and a cash flow chart for the current fiscal year.

A screenshot of an accounting software interface with various financial elements and tasks displayed for a business named 'kazmi research inc.'.

A screenshot of an accounting software interface with various financial elements and tasks displayed for a business named ‘kazmi research inc.’.

Additionally, Zoho Books and QuickBooks provide integration with e-commerce platforms for seamless inventory management. While both platforms excel in inventory management capabilities, pricing considerations may influence the choice between the two.

QuickBooks Online Plus offers inventory management at $90 per month, while Zoho Books’ Professional plan includes the feature at $50 monthly for up to five users. Businesses requiring additional users can opt for Zoho Books, which allows for the addition of extra users at $3 each monthly. Overall, both Zoho Books and QuickBooks offer reliable inventory management solutions, making them suitable choices for businesses of varying sizes.

QuickBooks vs Zoho Books – Reporting and Analytics

Both Zoho Books and QuickBooks offer an extensive range of reports to aid in financial analysis and decision-making processes. QuickBooks boasts a larger selection of reports, with over 80 available compared to Zoho Books’ 50+. This diverse array includes standard financial reports such as profit and loss statements, balance sheets, and cash flow statements, as well as specialized reports tailored to specific business needs.

Zoho Books, while offering fewer reports in comparison, still provides a comprehensive selection covering essential financial metrics and performance indicators. These reports can be instrumental in assessing business performance and identifying areas for improvement.

Both platforms offer customization options for reports, allowing users to personalize reports to their specific requirements. Customization features may include the ability to add or remove data columns, apply filters, and adjust formatting to suit individual preferences.

In addition to standard reporting capabilities, both Zoho Books and QuickBooks provide advanced analytics and insights to help users gain deeper insights into their financial data. These insights may include trends analysis, comparative performance metrics, and forecasting tools, enabling users to make informed strategic decisions.

Dashboard interface of a financial management software displaying total receivables, total payables, and a cash flow chart for the current and previous fiscal year.

Dashboard interface of a financial management software displaying total receivables, total payables, and a cash flow chart for the current and previous fiscal year.

A screenshot of an accounting software dashboard with various menu options and tasks displayed.

A screenshot of an accounting software dashboard with various menu options and tasks displayed.

Overall, while QuickBooks offers a more extensive range of reports, Zoho Books’ robust reporting and analytics features support financial analysis and business management more efficiently.

QuickBooks vs Zoho Books – Integration Capabilities

Both Zoho Books and QuickBooks Online offer robust integration capabilities, allowing users to connect with popular business tools and software.

In terms of third-party integrations, QuickBooks Online boasts a wider range of supported applications, offering over 450 integrations through the QuickBooks app store. These integrations cover various functionalities, including payroll, advanced reporting, and time tracking, enhancing the versatility of the platform for businesses with diverse needs.

Zoho Books, while offering fewer integrations compared to QuickBooks, provides integration with the Zoho suite of apps, comprising over 55 applications. This integration extends the capabilities of Zoho Books by incorporating features such as project management, inventory management, and client portals.

Screenshot of accounting software displaying a business dashboard with tasks and financial overview.

Screenshot of accounting software displaying a business dashboard with tasks and financial overview.

Both platforms support integrations with popular payment gateways like PayPal, Stripe, Square, and Authorize.net, facilitating online payment processing for users. Additionally, Zoho Books offers SMS integration to further streamline communication and payment processes.

In terms of API availability and documentation, both Zoho Books and QuickBooks provide comprehensive resources for developers to build custom integrations and automate workflows. These APIs enable seamless interaction with the platforms, allowing businesses to tailor their accounting solutions to their specific requirements.

Zoho Books offers the following primary integration apps:

  • Payment Gateways: Stripe, PayPal, PayPal Payflow Pro, PayPal Payments Pro, Razorpay, Paytm PG, 2Checkout, Braintree, Authorize.Net, CSG Forte, Mercado Pago, PAYGATE by Network, and PayEx from Marketplace.
  • Zoho Apps: Zoho CRM, Zoho Analytics, Zoho Projects, Zoho Expense, Zoho Inventory, Zoho Subscriptions, Zoho Sign, Zoho Commerce, Zoho People, Zoho Flow, and Bigin.
  • Cloud Integrations:
  • POS Apps: Square Register.
  • Documents: Zoho WorkDrive, Dropbox, Google Drive, Box, Evernote, OneDrive.
  • Utilize G Suite: G Suite and Chrome Web Store.
  • Other Integrations: Entryless, Dynamic Systems (DS), Temponia, Slack, Office 365, Uber for Business, and Twilio.

QuickBooks offers several primary integration apps, including:

  • Newest app integrations: SOS Inventory and Erplain.
  • eCommerce: Shopify, WooCommerce, eBay, BigCommerce, Squarespace, Magento, OpenCart, Loyverse, Wix, Ecwid, Etsy, Synder, and A2X.
  • Data import/export: Bulk Import Excel, Transaction Pro, and Import Excel.
  • Expense Management: Receipt Bank and AutoEntry.
  • Inventory: SOS Inventory and Connex.
  • CRM: Method:CRM.
  • Time Tracking: QuickBooks Time.
  • Reporting/Forecasting: Fathom, LivePlan, Syft Analytics, and Qvinic.

With Zoho development services, organizations can tap into Zoho’s robust API framework to customize and extend the functionalities of Zoho Books. Zoho development services offer scalable solutions capable of addressing complex business requirements, empowering enterprises to build custom integrations that align precisely with their unique workflows and data management needs.

Overall, while QuickBooks offers a wider range of third-party integrations, Zoho Books excels in seamless integration with other Zoho platforms, providing a cohesive ecosystem for businesses already utilizing Zoho products.

QuickBooks vs Zoho Books – Mobile Accessibility

Both Zoho Books and QuickBooks offer mobile applications for iOS and Android devices, enabling users to access their accounting data conveniently on the go.

Zoho Books stands out for its broader availability, offering mobile apps not only for iOS and Android but also for Windows desktop and MacOS platforms. In contrast, QuickBooks is solely available on iOS and Android devices.

In terms of functionality, both mobile apps provide essential accounting features such as viewing financial data, creating and sending invoices, and accessing customer information. However, Zoho Books’ mobile app offers additional capabilities such as entering bills, managing bill payments, and tracking time worked, providing enhanced flexibility for users managing their finances on mobile devices.

Moreover, the Zoho Books mobile app offers consistent user experience and performance across different platforms, including Windows tablets and Kindle devices, giving it a competitive edge over QuickBooks in terms of accessibility.

QuickBooks vs Zoho Books – Pricing and Plans

Zoho Books and QuickBooks offer different pricing structures tailored to meet the needs of various businesses. Zoho Books provides flexible pricing options, including monthly and yearly subscription plans.

The platform offers a free plan suitable for businesses with revenue less than $50,000, supporting two users. Additionally, Zoho Books offers five paid plans starting from $20 per month, offering advanced features such as recurring expenses and bills, sales and purchase approvals, multicurrency handling, and advanced inventory control. The pricing is comparatively affordable, providing value for businesses of varying capacities.

A screenshot of the zoho books homepage, promoting online accounting software with options for a free trial and demo account.

A screenshot of the zoho books homepage, promoting online accounting software with options for a free trial and demo account.

In contrast, QuickBooks offers plans available only as monthly subscriptions, with no free version currently available. The pricing starts at $18 per month, supporting one user, and includes four paid plans. As users upgrade to higher plans, QuickBooks can become pricey due to its extra features.

A webpage advertisement for quickbooks expense tracking software with an offer banner and a smiling woman looking at her phone.

A webpage advertisement for quickbooks expense tracking software with an offer banner and a smiling woman looking at her phone.

A welcome screen from quickbooks with a three-step onboarding process displayed.

A welcome screen from quickbooks with a three-step onboarding process displayed.

Both Zoho Books and QuickBooks offer trial periods to explore the platforms before committing to a subscription. Zoho Books provides a 14-day trial period without requiring a credit card, while QuickBooks offers a 30-day trial period on discount price.

Ultimately, Zoho Books aims to provide value over apparent discounts, ensuring budget-friendly options for businesses without compromising on essential features. With its flexible pricing plans and comprehensive features, Zoho Books stands out as a cost-effective solution for small- and medium-sized businesses seeking robust accounting software.

QuickBooks vs Zoho Books – User Permissions and Access Control

Zoho Books and QuickBooks offer robust user permission settings to regulate access to sensitive financial data within the accounting software.

Both platforms provide granularity in access control, allowing administrators to assign different roles and permissions to users based on their responsibilities. This includes roles such as admin, accountant, and staff, each with varying levels of access to features and data.

Zoho Books offers comprehensive access control options, enabling administrators to restrict access to sensitive financial data and functions like invoicing, expense tracking, and reporting. The platform allows customization of user roles to align with the organization’s hierarchy and security requirements.

Similarly, QuickBooks provides extensive user permission settings, allowing administrators to define access levels for each user role. Administrators can restrict access to specific modules and functions within the software, ensuring that users only have access to the information relevant to their roles.

A screenshot of accounting software displaying a dashboard with various financial information and tasks.

A screenshot of accounting software displaying a dashboard with various financial information and tasks.

Both Zoho Books and QuickBooks prioritize data security, offering options for multi-factor authentication and encrypted data transmission to safeguard sensitive financial information.

QuickBooks vs Zoho Books – Automation

Zoho Books excels in automation capabilities compared to QuickBooks, offering features such as webhooks, workflow rules, and custom functions. These tools enable users to automate complex workflows, reducing manual tasks and boosting productivity significantly.

A screenshot of an accounting software dashboard displaying various financial metrics including total receivables, total payables, and cash flow for a business.

A screenshot of an accounting software dashboard displaying various financial metrics including total receivables, total payables, and cash flow for a business.

Zoho Books’ comprehensive automation capabilities offer users efficiency and convenience in managing their accounting tasks. In the debate of Zoho accounting vs QuickBooks, Zoho accounting (Zoho Books) distinguishes itself with its emphasis on automation and workflow efficiency, streamlining repetitive accounting tasks.

Furthermore, Zoho development services provide the framework for creating tailored automation solutions, streamlining processes between Zoho Books and other systems seamlessly.

QuickBooks vs Zoho Books – Customer Support and Resources

Zoho Books and QuickBooks offer robust customer support channels, including email, phone, and chat. Zoho Books provides comprehensive resources like videos and user manuals within the app, ensuring users have access to documentation and tutorials.

Moreover, all paid plans of Zoho Books offer direct phone support, distinguishing it from QuickBooks, where direct phone support is limited to higher-tier plans. Both platforms maintain FAQ pages for self-service assistance, empowering users to resolve queries independently.

Both Zoho Books and QuickBooks prioritize customer support, ensuring users have access to resources and assistance when needed. Overall, Zoho Books offers more and high-quality customer support features than QuickBooks.

QuickBooks vs Zoho Books – The Final Verdict

In conclusion, Zoho Books and QuickBooks offer robust accounting solutions with similar features, yet they cater to different business needs and preferences. Zoho Books presents an affordable and feature-rich option, ideal for businesses seeking a hassle-free accounting solution.

When examining QuickBooks vs Zoho Books, businesses should also consider factors such as their existing software ecosystem, budget, and specific accounting requirements. It’s essential to assess the features offered by each platform and determine which aligns best with the company’s needs.

Ultimately, the decision rests on finding a solution that effectively addresses your company’s accounting needs and seamlessly integrates into its operations. Whether opting for Zoho Books or QuickBooks, businesses can leverage these platforms to streamline accounting processes and drive organizational success.

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Mike Dranginis is the AVP of Zoho Development at KDG. Mike is dedicated to continuous self-improvement and is constantly striving to do better than his best. This is evident in the dozens of applications he has built and the numerous clients in manufacturing, higher ed, and retail that continue to come back with new ideas and new goals.

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